EG Optimaze is a property information system that combines target data, space management, and lease management into one whole. It streamlines property management and simplifies everyday routines such as rent billing and data maintenance. One system for the entire organization – to facilitate decision-making and work processes.
Up-to-date basic information is the foundation of property data management. The system can manage the entire property portfolio’s information according to the organization's needs – the information is easy to maintain, retrieve, and report. Management of information other than properties is also possible.
Graphical space management provides a visual and intuitive way to manage space information and floor plans. Information about space usage and classifications is clearly presented, and visualization over the floor plan supports space utilization optimization and planning.
The system allows you to efficiently manage project-specific budgets and monitor actual costs. Project-specific expenses and revenues can be allocated and distributed to facilities and their users in proportion to floor areas and space category coefficients.
Lease management (The Lease module enhances both leasing out and leasing in – it automates leasing routines, reduces errors, and facilitates contract management throughout the entire lifecycle. Available and leased spaces remain under control with a single tool.)
Manage internal rents easily and transparently.With EG Optimaze, you calculate space-specific internal rents and allocate them to users based on actual space usage. Flexible calculation and allocation rules enable precise rent calculations, and accounting data flows smoothly to financial management.
EG Optimaze handles your rental invoicing for you. Invoices are generated automatically based on contract information – taking into account, for example, validity periods, index increases, and rent steps. This reduces manual work and minimizes errors. The invoicing data is smoothly transferred to the sales ledger through integration, and rent increase letters are also generated automatically in accordance with your organization’s visual identity.
Features:
- Creation and validation of rental invoicing data
- Automatic rent calculation based on contract details
- Separate, credit, and consumption-based billing
- Integration with sales ledger + payment information feedback
- Outputs with your own branding: invoices, contracts, increase letters
EG Optimaze has over 120 implemented integrations and dozens of documented interfaces for data transfer. The software connects flexibly with the most common ERP and financial management systems as well as maintenance logs and analytics solutions.
Data security is an essential part of the EG Optimaze software. The solution meets high-level security requirements and has been audited to the KATAKRI standard protection level IV. Servers are hosted in a security-audited data center, and our personnel have undergone security vetting and receive continuous information security training. The system supports SSO login and IP restrictions for access management. Data protection is implemented according to GDPR, and comprehensive backup solutions ensure business continuity. EG has decades of experience in systematic information security work and numerous successful audits.
