Hybrid work didn’t remove the office — it made data critical
Hybrid work has reshaped office use across the Nordics, but many workplaces are still planned, serviced, and heated as if presence were stable. Even on peak days, offices operate at roughly one-third of their capacity — creating a growing gap between how space is used and how it is managed.
We have compiled a report based on anonymized, full-year utilization data from Finland, Sweden, Norway, and Denmark, collected through the EG Worksense platform.
Offices operate at one-third of their capacity — even on peak days
The Nordic Workplace Utilization Report examines how offices are actually used today, based on measured presence rather than assumptions. It offers a realistic picture of how hybrid work is practiced across Nordic workplaces.
Key takeaways: What the report reveals
Clear weekday patterns that define today’s hybrid rhythm
Seasonal variations that shape office demand throughout the year
How utilization varies widely between individual buildings — and why averages can mislead
Why building-level visibility matters more than high-level benchmarks
How understanding presence patterns changes workplace decisions
The insights are based on actual usage data, not surveys or projections.
This report is written for decision-makers responsible for complex workplaces, including:
Real estate owners and portfolio managers
Facility and workplace leaders
Public sector organizations
Large enterprises with multiple offices and 1,000+ employees
If you influence decisions about space, services, energy, or workplace strategy, this report is for you.
Once these patterns become visible, they change how workplace decisions should be made.
The No Show-Effect: Presence volatility calls for accurate measurements
Hybrid work has made office presence selective, uneven, and predictable — but many decisions are still made as if usage were stable and uniform.
When utilization patterns are invisible:
This report shows why measuring patterns — not chasing targets — has become a critical capability for modern workplace management.
That’s why this report brings the most important insights together in one place.
From assumptions to data-driven management
By reading the report, you’ll gain:
A realistic benchmark for how Nordic offices are used today
Clearer language for discussing utilization internally
Evidence to support better, more confident decisions
Inspiration for moving from assumptions to data-driven management
Download the Nordic Workplace Utilization Report
Get access to the full report and explore how offices across the Nordics are actually used — and why visibility into occupancy patterns matters more than ever.
